Enterprise Password Manager

 


 

Advisory: Please ensure you are only adding work-related items to your Employee Vault.
 

Overview

1Password is a password management tool used to generate, store, and securely share passwords all in one centralized platform. Keeping track of multiple passwords for different accounts can become overwhelming. University Information Technology (UIT) at York has made 1Password available to support our community in maintaining strong digital security practices and to simplify the process of password management.

 

Getting Started

Step 1:

For Faculty and Staff, submit a ticket to askit@yorku.ca. Once an account has been provisioned for you in 1Password, you will receive an email from no-reply@1password.ca to Activate your 1Password account. Click on the blue "Activate your account" button to proceed.

Step 2:

Next, you will be redirected to a different page asking you to sign in with Microsoft to get started. Please click on the "Sign in with Microsoft" button to continue.

Step 3:

Congratulations, you have now completed your 1Password account activation! At this point, you will be able to start using 1Password and adding items to your Employee Vault. To begin, click on and review the most important steps for getting started with 1Password. 

Note: In order to access shared vaults, you must wait for your account to be confirmed by an administrator.

Step 4: 

Add 1Password to your browser for easy access to all of your passwords and other vault items. For more information about using the 1Password browser extension, click here.

 

Sign-in to your 1Password at York Account

You can sign in to your 1Password Enterprise account using the following link: https://team-yorkuniversity.1password.ca/signin 

To access your 1Password Family account, please use https://my.1password.ca/signin.

 

 

Activate your 1Password Family Account

Once you have activated your Employee account and it has been confirmed by an administrator, you can redeem your free 1Password Family account. This account can be shared with up to 5 people.

Step 1:

From the 1Password Home page, click on "My Profile" in the upper right corner.

Step 2:

Next, click on the "Redeem Now" icon.

Step 3:

You will be prompted with a pop-up asking you to either sign up for a new account or add an existing personal 1Password account you may already have created. To create a new account, click "Sign up".

Step 4:

You will be asked to setup the 1Password browser extension - you can do this now or skip and add it later. For more information on adding 1Password to your browser, please click here.

Step 5:

Next, enter your Full Name and the Email you would like to use for your Family Account. Please do not use your York email address for this step.

Step 6:

You will receive a 6-digit verification code to the email address you entered. Please enter the code and click "Next".

Step 7:

You will be asked to select a password for your account that can be used alongside your Secret Key (provided by 1Password) to protect your account. Please make sure to choose a strong, unique password for this. Once you have entered your password, click "Create Account" to complete your Family Account setup.

Note: In the event that you forget your password for your Family Account, we will NOT be able to recover your account.


 

For more information on setting up your Family Account, you can also refer to the steps here or view the demonstrational video below.

 

Activate your 1Password Student Account

In order to sign up for a 1Password Student Account, please fill out the following form with the required information: https://forms.office.com/r/i6Z8ApJZDM. Once you have completed the form, you will receive an email from Enterprise Password Manager (yorkuepm@yorku.ca) with the steps listed below to help you get started.

Step 1: Go to https://1password.com/promo/.

Step 2: Enter the unique coupon code (provided to you via email once you have successfully complete the required form) and your student email address.

Step 3: Click “Redeem 1Password Account”.

Step 4: Check your email for a link to create your account, click on "Get started".

Step 5: You can add the 1Password extension to your browser now by clicking on "Add extension" and following the instructions, or you can skip this step and add the extension later. 

Step 6: Enter your Full Name and your and student email address to create your account.

Step 7: You should receive a prompt asking for a verification code. Next, input the verification code sent to your student email from 1Password.

Step 8: You should receive another email from 1Password asking you to verify your email address for the account. Click on "Verify email address" to continue.

Step 9: Next, you will be asked to set a password for your 1Password account that can be used alongside your Secret Key (provided by 1Password) to protect your account. This will be your Master Password; it's crucial that you do not forget this password and that you select a strong, unique password for your account. Once you have entered your password, click "Next".

Note: In the event that you forget your password for your Student Account, we will NOT be able to recover your account and you will need to reach out to 1Password Support for assistance.

Step 10: Next, 1Password will provide you with your Secret Key. Click on "Next" and then "Generate Secret Key".

Step 11: Make sure to backup your secret key to your device in the event that you lose access to your account.

Step 12: By clicking on "Save PDF", you will be provided with your 1Password Emergency Kit. If you ever get locked out of your account, you will need the information on this sheet to sign in.

Note: If you ever lose access to your Secret Key, we will not be able to recover it for you.

Step 13: Next, you will have the option to invite up to 4 additional family members to use 1Password. You can do this now or skip this step and add them later on.

Step 14: Congratulations! You have successfully set up your 1Password Student Account and can begin using it. You will be presented with your dashboard on the next page. You can now start storing passwords in your vault. For more information on how to add and delete items in your vault, please see the detailed guide here.

 

Join your team on 1Password

 

Getting started as a 1Password Team Member

 

Create vaults and share them with your team in 1Password